A pre-wedding questionnaire gets you the shot list, timeline, and family details you need well before the wedding day — not scrambled together in the parking lot. Send this 4-6 weeks before the wedding so there's time to follow up on anything unclear.
This is a starting point, not legal advice. Contract laws vary by state, province, and country. Have a licensed attorney in your jurisdiction review this template — and adjust the bracketed terms — before you send it to a client or rely on it to protect your business.
What time does hair and makeup start?
What time is the ceremony, and how long will it run?
What time does the reception start and end?
Is there a first look planned? If so, what time and where?
Are there any specific shots you absolutely want (heirloom items, specific family members, a particular detail)?
Any family members with limited mobility or time constraints we should plan around?
Who is on your family formals shot list? (Please provide names/relationships.)
Venue name(s) and address(es) for each part of the day:
Are there any venue restrictions on photography (flash, drone, specific areas)?
Who is your day-of coordinator or point of contact on-site?
Who is your videographer (if any), so we can coordinate coverage together?
Florist, planner, and other key vendor contacts:
Anything else you'd like us to know before the big day?
Treat it as a starting point, not a finished legal document. Contract law varies by state, province, and country, and this template cannot account for every situation. Fill in the bracketed terms, then have a licensed attorney in your jurisdiction review it before you send it to a client or rely on it to protect your business.
4-6 weeks before the wedding is typical — early enough to plan around answers, late enough that the timeline and vendor details are mostly finalized.
A list of specific family group photo combinations the couple wants (e.g. "bride with grandparents," "both families together") — collecting this in advance dramatically speeds up the formal photo session on the wedding day itself.
Yes — knowing who the videographer, planner, and florist are ahead of time lets the photographer coordinate coverage (like avoiding blocking the videographer's shot) and reach out beforehand if needed.
Load this template into SupaBook and send it from the same place as this client's contracts, proposals, and invoices — one client record instead of scattered files. Plans start at $15/mo.
Canonical page: Wedding Photography Questionnaire Template (Free) canonical page