Wedding planning contracts need to spell out exactly which service tier you're providing — full planning, partial planning, or day-of coordination each carry very different scopes and liability. This template covers all three so you can delete the tiers that don't apply.
This is a starting point, not legal advice. Contract laws vary by state, province, and country. Have a licensed attorney in your jurisdiction review this template — and adjust the bracketed terms — before you send it to a client or rely on it to protect your business.
Planner agrees to provide [Full Planning / Partial Planning / Day-of Coordination] services for the wedding of [Client Names] on [Date] at [Venue].
Scope includes: [vendor sourcing and booking, budget management, timeline creation, day-of coordination for up to X hours — list per tier].
Services not listed (e.g. floral design execution, catering, officiating) are coordinated but not directly performed by Planner unless stated otherwise.
This engagement is (check one and delete the other): [ ] Direct engagement — Service Provider is contracted directly by Client, the end recipient of the work, with no other business acting as an intermediary; or [ ] Subcontracted engagement — Service Provider is engaged by [Hiring Business/Agency/Production Company Name] ("Hiring Party") to perform work on behalf of Hiring Party's own client. Where subcontracted, Service Provider's contractual relationship is with Hiring Party only, and Hiring Party remains solely responsible for its own agreement with the end client, including that client's payment obligations.
Service Provider is an independent contractor, not an employee, partner, or agent of Client or Hiring Party. Service Provider is responsible for their own taxes (including self-employment tax), insurance, equipment, and business licensing. Nothing in this agreement creates a joint venture, partnership, or employment relationship, and Service Provider is not entitled to employee benefits of any kind.
Service Provider controls the manner and method of performing the work and may, where subcontracted, be identified to the end client as the person performing the work, subject to any confidentiality or non-disclosure terms separately agreed with Hiring Party.
Total planning fee: $[Amount]. Payment schedule: [X]% deposit at signing, [X]% at [milestone, e.g. 6 months out], remaining balance due [X] days before the wedding.
Planner does not mark up vendor contracts unless disclosed; any referral fees received from vendors will be disclosed to Client upon request.
Deposit is non-refundable. Cancellation more than [X] days before the wedding forfeits deposit only; inside [X] days, [X]% of total fee is due.
If Planner cannot perform due to emergency, a qualified associate planner will be assigned, or fees paid to date will be refunded on a prorated basis.
Planner will provide a day-of timeline, vendor contact sheet, and [X] planning meetings as part of this package.
All vendor contracts remain directly between Client and each vendor; Planner facilitates but is not a party to those agreements.
Planner is not liable for vendor performance, weather, venue issues, or third-party failures outside their direct control, though Planner will use reasonable efforts to vet vendors and manage contingencies.
Planner carries liability insurance and will provide proof of coverage to the venue if required.
Where this engagement is subcontracted through a Hiring Party, indemnification and insurance obligations run between Service Provider and Hiring Party as named in Section 2; Service Provider has no direct contractual relationship with, and assumes no liability toward, the end client unless separately agreed in writing.
This agreement is entered into by and between [Business Name] ("Service Provider") and [Client Name / Hiring Party Name] ("Client") as of [Date].
Service Provider Signature: _________________________ Date: _____________
Client Signature: _________________________ Date: _____________
Treat it as a starting point, not a finished legal document. Contract law varies by state, province, and country, and this template cannot account for every situation. Fill in the bracketed terms, then have a licensed attorney in your jurisdiction review it before you send it to a client or rely on it to protect your business.
The specific service tier (full planning, partial planning, or day-of coordination), a clear payment schedule tied to planning milestones, a vendor coordination clause clarifying vendor contracts stay separate from the planner's contract, and a liability clause covering things outside the planner's control like weather or vendor no-shows.
Generally no, provided the contract states the planner facilitates but is not a party to individual vendor contracts, and that the planner is not liable for third-party vendor performance — this template includes that language explicitly.
Full planning covers vendor sourcing, budget management, and design from the start; day-of coordination begins weeks before the wedding and focuses on executing a plan the couple already built. The scope of work section should name which one applies, since liability and payment schedules typically differ between them.
Load this template into SupaBook to send clients a clean online link instead of an emailed PDF. Clients e-sign from any device — no printing, no account required. Every contract tracks its status (draft, awaiting signature, fully signed) against the client record, and each signature captures name, email, IP address, timestamp, and user agent. Plans start at $15/mo, with e-signature and contract tracking included on every plan.
Canonical page: Wedding Planner Contract Template (Free) canonical page