This is a fuller version of a wedding video agreement for studios and videographers who want more detail on packages, add-ons, and multi-vendor coordination. Use it as a base and remove any section that doesn't apply to your package structure.
This is a starting point, not legal advice. Contract laws vary by state, province, and country. Have a licensed attorney in your jurisdiction review this template — and adjust the bracketed terms — before you send it to a client or rely on it to protect your business.
Service Provider will provide videography coverage for the wedding of [Client Names] on [Date] per the [Package Name] package, including [list included moments/hours/second shooter/drone, as applicable].
Any changes to venue, timeline, or included moments must be communicated at least [X] days before the wedding to allow for planning.
This engagement is (check one and delete the other): [ ] Direct engagement — Service Provider is contracted directly by Client, the end recipient of the work, with no other business acting as an intermediary; or [ ] Subcontracted engagement — Service Provider is engaged by [Hiring Business/Agency/Production Company Name] ("Hiring Party") to perform work on behalf of Hiring Party's own client. Where subcontracted, Service Provider's contractual relationship is with Hiring Party only, and Hiring Party remains solely responsible for its own agreement with the end client, including that client's payment obligations.
Service Provider is an independent contractor, not an employee, partner, or agent of Client or Hiring Party. Service Provider is responsible for their own taxes (including self-employment tax), insurance, equipment, and business licensing. Nothing in this agreement creates a joint venture, partnership, or employment relationship, and Service Provider is not entitled to employee benefits of any kind.
Service Provider controls the manner and method of performing the work and may, where subcontracted, be identified to the end client as the person performing the work, subject to any confidentiality or non-disclosure terms separately agreed with Hiring Party.
Total package price: $[Amount], payable as: [X]% deposit at signing, [X]% due [X] days before, final balance due on or before the wedding day.
Add-ons (drone footage, extra hours, rush editing, physical media) are itemized separately and due with final balance.
Deposit is non-refundable. Cancellations within [X] days of the wedding owe the full package price due to lost booking opportunity.
In the rare case Service Provider cannot attend due to emergency, a backup videographer will be arranged or a full refund issued if none is available.
Deliverables per package: highlight film in [X] weeks, full edit in [X] weeks, raw footage available as an add-on if selected.
Client receives a personal-use license; Service Provider retains portfolio and marketing rights to final edits unless Client opts out in writing.
Service Provider is not responsible for coverage gaps caused by venue restrictions, weather, or other vendors' scheduling delays outside their control.
Service Provider maintains liability insurance and will provide proof of coverage to the venue upon request.
Where this engagement is subcontracted through a Hiring Party, indemnification and insurance obligations run between Service Provider and Hiring Party as named in Section 2; Service Provider has no direct contractual relationship with, and assumes no liability toward, the end client unless separately agreed in writing.
This agreement is entered into by and between [Business Name] ("Service Provider") and [Client Name / Hiring Party Name] ("Client") as of [Date].
Service Provider Signature: _________________________ Date: _____________
Client Signature: _________________________ Date: _____________
Treat it as a starting point, not a finished legal document. Contract law varies by state, province, and country, and this template cannot account for every situation. Fill in the bracketed terms, then have a licensed attorney in your jurisdiction review it before you send it to a client or rely on it to protect your business.
They cover the same core terms — the naming difference is mostly stylistic. This version is written with package-based studios in mind, with more room to itemize add-ons like drone footage or rush editing alongside the base coverage package.
Yes — drone use often requires venue permission and separate FAA-compliant operation, so it's worth calling out as its own line item with its own liability language rather than folding it into general coverage.
Yes, add a line naming each team member's role (lead shooter, second shooter, drone operator) so responsibilities and no-show contingencies are clear for every person on site, not just the primary contact.
Load this template into SupaBook to send clients a clean online link instead of an emailed PDF. Clients e-sign from any device — no printing, no account required. Every contract tracks its status (draft, awaiting signature, fully signed) against the client record, and each signature captures name, email, IP address, timestamp, and user agent. Plans start at $15/mo, with e-signature and contract tracking included on every plan.
Canonical page: Wedding Videography Contract Template (Free) canonical page